Raghavendra Kiran M #61, “Sri Rakshe” 19th main, Muneshwara Block, Bangalore- 560 026 E-mail Id: sendjobtokiran@gmail.com Cell: 08197389031/8123020743. CAREER OBJECTIVE: Seeking a challenging position in a progressive organization with an aim to contribute positively towards the objectives of the organization to the best of my capabilities and provide a blend of intellect, hard work, creativity, team work and knowledge to achieve professional growth. A result oriented professional with 17 years of experience in Facility management/Office administration in the IT, ITES, Construction Equipment & Educational service industry. Extensive experience in facility mangement, office administration, Housekeeping, imprest maintenance, billing & invoicing & procurement. PROFESSIONAL EXPERIENCE: ACHARYA INSTITUTES, from Aug 2015 to Present. Working as Sr. Assistant.  Managing a team of Jr. Assistants, Housekeeping Personnel & Attenders.  Keep record of complaints and co-ordinate rectification through the technicians looking after the relevant system.  Ensure all preventative maintenance tasks are completed in a timely fashion.  Accurately document all maintenance, safety and preventative maintenance records required.  Negotiate contracts and coordinate with vendors.  Managed and supervised the Campus Security  Monitor records of daily Visitors movement, Fleet Management and monitoring the vehicle log book and vehicle maintenance book.  Material Stock management  Making arrangements for meetings, trainings etc.  Overseeing security, housekeeping and other services and ensure that the contracts are in place and renewed in time.  Regularization of AMC with outside service agencies viz. Car hire services, Housekeeping, Security, printing & stationary, courier, travel, A/C.  To check & process monthly bills of all contractors for electricians, housekeeping staff, office subordinates staff, IT engineer and telephone services.  Printing of office stationary like letterheads, file covers, payment voucher books, leave application form, requisition slip for gate pass for returnable and non returnable goods, local conveyance vouchers and envelopes of different sizes etc.  Collecting of bills, checking and claiming to finance dept.  Compilation of the data and preparing a consolidated report on daily basis  Daily Car Hiring, Scrutinizing bills & arrangement for Subsequent payment to the respective vendors.  Daily follow up with the security personnel to ensure the updating of all records and to confirm there is no act of breach.  Any other work entrusted by Principal. BASE EDUCATIONAL SERVICES PVT LTD, from AUGUST 2014 TO JUNE 2015 Worked as Admin Officer.  Preparation of Fortnightly Plan & Review Document and forward the same to Manager.  Preparation of Operation Review Report & Center Performance Report & forward the same to Manager every month.  Preparation of Time Table For Regular & INTEGRATED Batches 1st & 2nd Year IIT JEE.  Time table sent through courier to all students.  Email sent to students for commencement of classes.  SMS sent for special classes , change of classes and cancellation as and when informed by Academic Coordinator.  Complaints/Discipline Issues brought to the notice of Centre Manager and Academic Coordinator.  Preparing Rank list for Counseling and making arrangements for the same. Informing concerned teacher for Counseling.  Monitoring for distribution of Courseware to students as and when received from Corporate stores.  Making arrangements for conduct of IIT JEE Practice Papers.  Preparation of attendance sheets on monthly basis,  Attendance update daily basis.  Absentees followup on weekly basis by sending emails.  Sending of attendance report monthly.  Uploading of time table in BASIS.  Announcement of test dates and topics thru Emails, Notice Board, classroom announcement  Supervision of test.  Test absentees communication to parents thru emails on next working day.  Collection of answer scripts from examination suptd.  Calling of evaluators and Sending Answer scripts for evaluatiuon.  Receiving of answer scripts from evaluators.  Entry of marks in BASIS of all subjects.  Sending of performance report to students.  Sending Evaluation details for payment on monthly Basis to Corporate Office.  Call evaluators for payment when the cheques are ready.  Announcement of result through emails. ACTION CONSTRUCTION EQUIPMENT LTD, from AUGUST 2008 TO APRIL 2014 Worked as Sr. Commercial Asst.  Handled 3 Company Dealers in Karnataka state.  Responsible for Scrutinizing all Delivery orders From Bankers/Financers for billing address, DO Amount/ Net disbursement Amount & Payment terms.  submission of Original tax Invoice with Financers & follow up with Financers on DO payments & Recover DO payment, FORM C follow-up.  Handling KVAT & Professional Tax formalities through our tax consultant for E filing of the monthly sales & purchases.  Handling Vehicle Movement by receiving the Machines from HO into Karnataka, coordinating with the Drivers for E-Sugam and ensuring they reach the customer site and arranging for commissioning of the machines thru the dealers.  Handled Tower crane Hiring/Rentals for Service calls, Dispatches, Payment recovery and coordination with the customer and Service Engineers for erection and maintenance of the tower cranes.  Handling Payment/EMD Amount follow up for Tenders of Major Central & State Government Customers.  Co ordination with Advocates for Legal matters concerning to Consumer forum/Courts regarding disputes concerning to individual as well as corporate customers.  Handling Bank transactions for Imprest account.  Handling Day-to-day petty cash disbursement, collecting of bills, checking & Accounting  Maintaining branch assets & non-assets /equipments and ensure the same are under AMC with Various Vendors.  Ensuring all equipment are in running condition and escalate the breakdowns or nonworking of the equipment to the concerned vendor/supplier.  Managing Travel / Hotel Bookings.  Responsible for Opening of new Bank A/c of employees.  Issuing of employees business cards.  Arrangement of Monthly Birthday Celebration of staff members.  Ensuring timely or within due date payments of all telephone/electricity bills.  Appointment of vendors or to generate vendors by market survey for competitive rates for services like Stationery, Tea & coffee, Water, Housekeeping, Printing, Courier etc. and also ensure backup in case of default by existing vendor.  Taking care of repair/renovation and maintenance of interiors/exteriors of Office within the prescribed budget by getting prior approval on expenses incurred in regular intervals.  Managing all type of office stationery stock, stationery requests and ensure justified consumption within the office.  Ensuring the regular verification of the company assets and make sure the same are properly tagged out with company tag / asset number.  Maintaining complete record of all vendor / bills, timely payments of their bills by ensuring that bills are raised on time and subsequently for payment remittance. SHREE INDUSHEETHALA BUSINESS CONSULTING, from FEB 2007 TO AUG 2008 Worked as Sr. Executive [Administration]  Effectively coordinated with an Outsourced Agency for housekeeping / pantry, security.  Successfully handled and managed Office Assistants, Cleaners, House Keepers, Securities and Vendors for smooth operations.  Hire / lease of vehicles for organizing the daily transportation requirements of employees.  In addition responsible for arranging rail / air travel for the employees as per their eligibility.  Organize the receipt and dispatch of mail / documents (couriers & posts)  Arrange for telecommunication facilities including provision of internet broadband services from the service provider.  Arranging travel and accommodation for employees.  Support and ensure prompt Electricity Repairing, Maintenance, monthly bill payment, Generator, Air conditioner, UPS repairing, all kind of AMC.  Accountable for streamlining invoice processing by first getting it approved by the authorized person for necessary approval, verifying bills and then sending it for making the payment.  Ensure that invoices of all the vendors are recorded and posted in Tally software and paid as per the PO. MEDIATECK I SOLUTIONS PVT LTD, from OCT 2005 TO FEB 2007 Worked as Coordinator – Marketing & Administration.  Overall in charge for Office Administration.  Maintenance of database of customers.  Issuing ID cards & Business cards for employees.  Follow up for payments  Handling the purchase of stationary, office equipment purchases & looking after their maintenance.  Scrutinizing and ensuring timely payment of all office administration bills like electricity, annual maintenance contracts of equipments.  Managing housekeeping, security, Staff welfare, communication link/lease line, Power Back up – UPS, Hardware Purchases.  Handling Marketing & Maintenance of Stocks of DVD/VCD’s developed by the Organization.  Co-coordinating with the system administrator and sort out Internet and Networking Problems.  Effectively coordinated with an Outsourced Agency for housekeeping / pantry, security. GOKUL ELECTRONICS, from NOV 2001 TO OCT 2005 Worked as Coordinator – Administration.  Over all in charge for Material Movement, Office administration and Day-to-Day accounts.  Actively involved in managing office correspondence, preparing quotations, invoices, official letters etc.  Successfully coordinated with the vendor for supplying office stationary, handled EPBAX maintenance.  Coordinated with Outsourced Agency for housekeeping / pantry, security operations and handled day-to-day office administration activities including handling of Office Assistants and House Keepers etc.  Actively involved in purchase of IT Items, Computer Peripherals, Stationary, House Keeping Materials, Staff Visiting Cards and Books etc.  Handled smooth functioning of the courier department and monitored dispatch and receipt of the courier and mails. SPIDERNET TECHNOLOGIES PVT LTD, from JUNE 1999 TO NOV 2001 Worked as Projects – Executive.  Responsible for maintaining interoffice correspondence.  Secretarial functions to the Administration Head & Managing Director.  Assisting Administration Head in preparation of presentation slides, correspondences to Customers.  Coordination with Administration Head for supervising contracted support staff for monitoring building, housekeeping.  Updating of master files related to all administrative activity records in soft copy and maintenance of individual files in hard copy.  Maintenance of personal record files, purchase, service bills.  Management of the personal files of employees  Management of Mail & courier services  Administration of Office equipments. Academic Credentials: Course Year School / College Board/University B.COM 1997 Acharya Pattashalla College of Commerce Bangalore University II PUC 1994 Acharya Pattashalla College of Commerce Karnataka Pre University Board SSLC 1992 Bangalore Higher Secondary School Karnataka Secondary Education Board IT Exposure: Operating Systems: Windows 9x/2000/XP/Windows7/Unix/Linux. Office Applications: MS-Office: MS-Word, MS-Excel, MS-Power Point, Microsoft Outlook, E-mails and Internet. ERP Application: Oracle Applications. Diploma in Computer Application, CMC LTD, Bangalore. Declaration: I hereby declare that the above information given is true to my knowledge. Yours faithfully, (Raghavendra Kiran. M.)